Privacy Policy

Privacy Policy — Shop Diplomz

Last updated: October 12, 2025
Welcome to Shop Diplomz (“we”, “us”, “our”). This Privacy Policy describes how we collect, use, disclose and protect your personal information when you visit or use our website at https://www.shop-diplomz.com/ (the “Site”). By accessing or using the Site, you agree to the terms of this Privacy Policy.

1. Information we collect

  • Information you provide: When you contact us, place an order, subscribe to newsletters or use contact / inquiry forms, we may collect your name, email address, phone number, billing/shipping address or other information you choose to provide.

  • Automatically collected information: Each time you visit the Site, we may automatically collect data such as your IP address, browser type and version, device operating system, pages visited on the Site, time and date of access, referring URLs, and tracking technologies (cookies, pixels).

  • Aggregated/derived data: We may compile non-identifiable information (such as usage statistics, trends, conversion rates) derived from the information collected, which does not identify you personally.

2. How we use your information
We may use the information we collect for:

  • Operating, maintaining and improving the Site and our services;

  • Responding to your inquiries, orders, customer-service requests;

  • Sending newsletters, promotional offers or updates (when you have opted-in);

  • Monitoring the Site’s usage, analyzing trends, measuring and improving performance;

  • Preventing or detecting fraud, abuse or other unlawful use;

  • Enforcing our Terms of Use and complying with legal obligations.

3. Legal basis for processing (where applicable)
If you are in a jurisdiction where data protection laws apply (for example, GDPR), the lawful bases for processing your personal data may include:

  • Consent: when you have given consent for us to use your data for a specific purpose (e.g., marketing);

  • Contractual necessity: when processing is necessary to fulfil a contract you have entered into (such as an order);

  • Legitimate interests: when processing is necessary for our legitimate interests (such as analytics, improving user experience, security) and those interests are not overridden by your rights;

  • Legal obligation: when we must process data to comply with applicable laws.

4. Sharing & disclosure
We do not sell your personal data to third parties for their marketing purposes. We may share your information in limited circumstances:

  • With trusted service providers (e.g., hosting companies, payment processors, email delivery services, analytics providers) who act under confidentiality obligations;

  • With government or regulatory authorities when required by law;

  • As part of a merger, acquisition, or sale of assets (with notice);

  • In aggregated or anonymised form which cannot reasonably identify you.

5. Cookies & tracking technologies
We use cookies and similar technologies to enable core site functionality (e.g., login, cart, preferences), remember your preferences, perform analytics, and (if implemented) deliver targeted promotional content. You may control or disable cookies via your browser settings; however, disabling certain cookies may reduce site functionality or degrade user experience.

6. Data retention
We retain your personal data only for as long as necessary to fulfill the purposes described in this Policy or to comply with applicable legal, tax or accounting obligations. Once no longer needed, we will securely delete or anonymise your data.

7. Security
We implement technical and organisational measures (such as encrypted connections (TLS/SSL), access controls, monitoring) designed to protect personal data; however no system is completely immune to all risks. You use the Site at your own risk.

8. International transfers
Your personal data may be transferred to, stored or processed in jurisdictions outside your country of residence. In such cases, we will ensure appropriate safeguards are in place, such as contractual protections or obtaining your consent when required.

9. Your rights
Depending on your location, you may have rights including: requesting access to your personal data, correction of inaccurate data, deletion or restriction of processing, objecting to certain processing, data portability, withdrawal of consent, or opting-out of marketing communications. To exercise your rights, please contact us using the information below. We may ask you to verify your identity.

10. Children & minors
The Site is not directed at children under the age of 16. We do not knowingly collect or retain personal data from minors under that age. If we become aware that we have collected data from a minor, we will delete it.

11. Third-party links
The Site may contain links to other websites operated by third parties. We are not responsible for the privacy practices or content of those sites. Please review their privacy notices.

12. Changes to this Policy
We may update this Privacy Policy from time to time. The “Last updated” date at the top reflects the latest version. Your continued use of the Site after any changes constitutes acceptance of the updated Policy.

13. Contact Information
Shop Diplomz
Address: 48 Commerce Way, Suite 101, Miami, FL 33132, USA
Email: [email protected]